The Painless Way to a Paperless - and Green - Office

It’s been said that American businesses are heading toward creating a truly paperless office. But did you know that corporate America still very much relies on paper and uses over 4 trillion paper documents (that’s 4,000,000,000,000) a year? And this figure is growing at a rate of 22 percent annually.*

So much for a paperless office!

The sad part is that much of this paper is simply wasted. Studies show that a one-page business document will be copied an average 19 times.  Think about how many documents you create a year, multiply that by 19, and see how quickly it adds up!

Obviously, a document management system eliminates much of this waste as documents are scanned just once and stored online for fast retrieval anytime, anywhere. Your company will also reduce costs for paper, toner, storage, office space, document distribution (internally and to warehouses), and the energy used to print and photocopy documents. Not to mention the costs and lost productivity associated with misfiled or lost documents.

Just as important, a document management system is an easy way for your company to become more environmentally responsible, too. By storing and managing your paper documents as scanned images—and eliminating those 19 unneeded paper copies—you can create a truly “paperless” office and help the environment, too.

The Environmental Benefits of a Paperless Office

•  Save more trees by using less paper.
• Reduce the energy required to cut down,  manufacture,  transport, copy and store paper.
• Prevent unnecessary deforestation.
• Decrease the emissions of factories that create paper and the trucks that transport it, to improve air and water quality.
• Help maintain the balance and beauty of the environment.
• Reduce your company’s “carbon footprint.”

Together, we can help save the environment.
As a concerned document management company, we at Digiscribe are committed to creating a “net zero impact” on the environment. And we truly believe that document imaging provides an efficient and environmentally-friendly alternative to printing and copying documents needlessly.

In recognition of Earth Day on April 22, and as part of our ongoing “green” initiative, we will make a $20.00 donation to The Nature Conservancy for every 20,000 pages we scan through the end of 2008.

The way we figure it, a typical 4-drawer filing cabinet holds approximately 20,000 sheets of paper. When you consider that each document will get copied on average 19 times, you end up with the amount of paper produced by a 70 foot tree.

So every 20,000 pages we scan for you will
     1) reduce your costs and improve productivity,
     2) SAVE a TREE
     3) contribute to a worthy environmental organization!

To learn more about Digiscribe’s green initiatives, and how we make it “painless” to switch to a paperless office, please contact me at mtaube@digiscribe.info and put “Go Green” in the subject line or call me at 800-686-7577 x 103. I look forward to speaking with you. And for more information on The Nature Conservancy visit www.nature.org.

                                                  
* Source: Coopers & Lybrand study, 2004.

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