The accounts payable processes at most companies remain stubbornly paper-centric and manually demanding. As AP leaders know, paper is the enemy of control and efficiency.
Automation initiatives such as
document scanning,
automated data capture,
workflow automation and integrated
document management solutions in AP result in:
- Lower invoice processing costs
- Speedier processing times
- Reduced data entry errors
- Mitigated risk
Document Scanning - The First Step
Scanning of paper documents is the first step in AP automation, because most invoices still arrive on paper. By converting paper documents into electronic files, all information can be securely stored and easily retrieved from the computer. You can have immediate access to any invoice, purchase order or check stub at any time from anywhere.
Rely on Digiscribe's
scanning expertise of your AP files so your staff can stay focused on your core competencies. Get out from under your scanning backlog, eliminate rows of file cabinets and stacks of boxes quickly, easily and cost effectively. Incoming documents can either be scanned by Digiscribe at our
production facility or scanned on-site by your staff. Many companies rely on a combination of both.
Mailroom Services – Accelerate Processing
Digiscribe's
mailroom services expedite the flow of information into your organization for accelerated processing. Rely on us to receive, open, sort, scan, index, OCR and electronically deliver your key business documents such as vendor invoices, credit applications and expense reports. The digitized documents can be uploaded to your
document management system for secure storage and retrieval, integrated with your line-of-business software for enhanced efficiency and kick off
automated workflow for streamlined processing.
Full Text OCR – Search Results in Minutes, Not Days
Optical Character Recognition enables full-text searches of words or phrases and indicates their location within your financial documents. As a result, you can search on "Amount", "PO#" or "$" and get to the corresponding line item in seconds. Document searches that used to take hours or days can now be done in moments.
Data Entry & Indexing – Eliminate Errors
Data entry is a top operations challenge in most AP departments. High error rates and the inability of staff to focus on their primary responsibilities are core concerns. Digiscribe’s indexing expertise ensures accuracy, efficiency and timeliness. Data can be keyed directly into your system or delivered in a system ready file for uploading.
Automated Capture – Faster, More Accurate Input
Quickly and accurately index invoices and auto populate to your ERP and document management systems with “Point & Click” automated capture software. You can automatically index whole pages or zones and compare the results to defined expressions for quality control.
Workflow Automation – Streamline AP Processing
Scanned documents and e-forms can trigger automated workflow for streamlined and accelerated completion of your critical financial tasks. Our workflow automation services will eliminate the time-consuming and cumbersome manual processes affiliated with financial business processes. Documents are easily entered into workflow management software via scanning, importing or by creating an e-form.
Document Management – Any Invoice, Any Time, Any Where
With Digiscribe’s online document management services or in-house services, you can store, retrieve, distribute, track and manage your electronic documents including scanned invoices, digitized checks, e-mails, e-forms and PDF files quickly, easily and cost effectively.
The A-ha! Moment
By integrating seamlessly with your ERP System our electronic document management software provides enhanced functionality to your business applications. You can be working in Oracle® PeopleSoft, for example, and immediately access a corresponding document with a single keystroke, never leaving the PeopleSoft interface.
Easier and Cheaper Than you Think
As AP departments are under increasing pressure to improve operating efficiencies to protect margins from flat or falling revenues and to improve visibility into the company’s financial data, automation initiatives provide a dependable resource as technology costs go down and capabilities up.
Document scanning and document management services can help reduce your costs, improve efficiency and streamline your AP processes.
