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The Bottom Line Benefits

"With Digiscribe, I can look up requested Bills of Lading without leaving my keyboard or wasting time searching through tons of paper. Our productivity has improved and we get paid quicker. It is a great service all around and we should have done it long ago ."

John O’Shea
IT Director
Paraco Gas
Harrison, NY

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How Paperless Improves Profits

Simply put, your business will run more profitably with a document management system. You’ll see the difference in your day-to-day operations. And the bottom line:

  • Reduce Operating Costs

    Reduce Operating Costs

    • Reclaim up to 99% of office space used by filing cabinets and boxes.
    • Reduce document warehousing and storage costs.
    • Eliminate paper-related costs such as faxing, shipping and consumables.
  • Improve Efficiency

    Improve Efficiency

    • Access documents instantly from any computer – 24x7.
    • Print, fax or e-mail documents directly to customers, vendors, co-workers, or other locations.
    • Streamline business processes with improved document flow and data distribution.
    • Eliminate lost or misplaced files.
  • Reduce Personnel Costs

    Reduce Personnel Costs

    • Allow employees to focus on your core business.
    • Eliminate overtime with automated processes.
    • Avoid hiring temporary filing help.
  • Operate More Competitively

    Operate More Competitively

    • Improve market responsiveness with streamlined business processes.
    • Price more competitively with reduced operating costs.
    • Provide faster, more reliable customer service with immediate access to key documents.
  • Enhance Customer Service

    Enhance Customer Service

    • Access customer records in seconds, without leaving your computer.
    • Send requested documents instantly via e-mail.
    • Improve customer response time to gain a competitive market advantage.
  • Improve Collections & Cash Flow

    Improve Collections & Cash Flow

    • Streamline invoice processing.
    • Avoid late and duplicate payments.
    • Instantly access data to answer billing questions with one phone call.
  • Comply with Regulatory Requirements

    Comply with Regulatory Requirements

    • Ensure compliance with Sarbanes-Oxley, HIPAA, FRCP and other federal regulations.
    • Enforce data security with tiered security levels, access level privileges, and functionality controls.
    • Track documents with audit trails, detailed security logs and utilization reports.
    • Ensure smoother and less intrusive audits, without disrupting departmental workflow.
    • Maintain a secure, redundant, and central content repository.
  • Avoid Capital Outlay and Additional IT Support

    Avoid Capital Outlay and Additional IT Support

    • Costs can be allocated as a monthly operating expense, much like a copier machine lease.
    • No need to purchase additional hardware or software.
    • No need for dedicated internal IT staff to implement and manage system.
  • Implement Without Downtime

    Implement Without Downtime

    • Minimal time and effort required from management and staff.
    • Simple straightforward training in less than one hour.
    • Quick end-user acceptance and adoption.
    • Ongoing support and on-line documentation available.
  • Go Green

    Go Green

    • Save more trees by using less paper.
    • Decrease your company’s carbon footprint.
    • Prevent unnecessary deforestation.
    • Reduce energy used to cut trees, produce, transport, copy, and store paper.
  • Access Documents Anywhere, 24x7

    Access Documents Anywhere, 24x7

    • Retrieve key business documents in seconds from any computer.
    • Access your secure, virtual e-file cabinet from any Web browser 24/7.
    • Track documents with audit trails, detailed security logs and utilization reports.
    • Provide multiple users direct and immediate access to key documents simultaneously.