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Thoughts on document scanning, document management, and office automation.

Why Protecting Research Data Should Be a Top Priority

For scientists and researchers, lab notebooks are indispensable tools. In the thick of their work, paper lab books are often the most convenient way for them to record ideas, hypotheses, and results from experiments, research, and field work. The problem, though, is that lab books are made from paper. As such, they’re very susceptible to damage, not to mention that if it isn’t backed up in some way, losing the notebook means the information inside is gone for good.

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Top Advice from HR Experts on Staying Compliant

Staying compliant in an HR department is a big job. It means that on top of managing the workplace needs of your employees, you’re also navigating the constantly changing compliance requirements that protect those employees’ sensitive information. We’re here to reassure you that if compliance feels like a huge weight on your shoulders, you’re not alone.

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SOC 2 Type 2: A Critical Report for Every Service Organization

In the case of document scanning companies, firms must be able to securely handle and process documents and customer data. Doing so is every bit as important as having deep expertise. How a document scanning facility provides its services is as important as what services they provide. The safest, most effective way to demonstrate this ability is by having a Service Organization Control 2 (SOC 2) audit, and receiving a SOC 2 Type 2 report.

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PDF vs. TIFF: Which is the Right Document File Format for Your Needs?

Different strokes suit different folks. Variety is the spice of life. Choose your favorite cliché, but the truth remains the same: people need, and want, options. This truth holds in the case of PDF vs. TIFF file formats. Each has its own strengths, and each has its own weaknesses, so it’s up to a given user to decide which is the right choice for a given document.

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Going Green with a Paperless Office Can Mean Big Things for Your Bottom Line

Modern, forward-thinking organizations spend more time and energy every year looking for ways to lessen the environmental impact of their business processes. While this is unquestionably a great development, it can be a difficult transition for companies unfamiliar with the move, as they have to balance the benefits of a new, socially-conscious business approach with its costs.

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Digitizing Microfilm and Microfiche Brings Them Into the Modern Age

For decades, microfilm and microfiche have been indispensable tools for researchers, journalists, hospitals and archivists. There was simply no better way to minimize the storage space required to preserve old articles and data in perpetuity while keeping them on-hand for perusal at a moment’s notice. Dependable and long-lasting, to this day they each remain invaluable resources for information gatherers of all kinds.

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Large Format Scanning Makes Facility Management Simpler

Large format documents like architectural plans, engineering drawings and blueprints are usually stored in flat drawers, tubes or hanging files. Searching for a particular item stored in such a way can be a frustrating and slow process, one that gets worse when time is limited. The most popular methods of physical storage also don’t completely protect the documents from the wear and tear of regular use, they don’t prevent someone from holding onto a document too long and they can disrupt workflow. Furthermore, they don’t give you a backup if the document is ever lost or misplaced.

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Why Protecting Research Data Should Be a Top Priority

For scientists and researchers, lab notebooks are indispensable tools. In the thick of their work, paper lab books are often the most convenient way for them to record ideas, hypotheses, and results from experiments, research, and field work. The problem, though, is that lab books are made from paper. As such, they’re very susceptible to damage, not to mention that if it isn’t backed up in some way, losing the notebook means the information inside is gone for good.

Read more

Staying compliant in an HR department is a big job. It means that on top of managing the workplace needs of your employees, you’re also navigating the constantly changing compliance requirements that protect those employees’ sensitive information. We’re here to reassure you that if compliance feels like a huge weight on your shoulders, you’re not alone.

In the case of document scanning companies, firms must be able to securely handle and process documents and customer data. Doing so is every bit as important as having deep expertise. How a document scanning facility provides its services is as important as what services they provide. The safest, most effective way to demonstrate this ability is by having a Service Organization Control 2 (SOC 2) audit, and receiving a SOC 2 Type 2 report.

Different strokes suit different folks. Variety is the spice of life. Choose your favorite cliché, but the truth remains the same: people need, and want, options. This truth holds in the case of PDF vs. TIFF file formats. Each has its own strengths, and each has its own weaknesses, so it’s up to a given user to decide which is the right choice for a given document.

Modern, forward-thinking organizations spend more time and energy every year looking for ways to lessen the environmental impact of their business processes. While this is unquestionably a great development, it can be a difficult transition for companies unfamiliar with the move, as they have to balance the benefits of a new, socially-conscious business approach with its costs.

For decades, microfilm and microfiche have been indispensable tools for researchers, journalists, hospitals and archivists. There was simply no better way to minimize the storage space required to preserve old articles and data in perpetuity while keeping them on-hand for perusal at a moment’s notice. Dependable and long-lasting, to this day they each remain invaluable resources for information gatherers of all kinds.

Large format documents like architectural plans, engineering drawings and blueprints are usually stored in flat drawers, tubes or hanging files. Searching for a particular item stored in such a way can be a frustrating and slow process, one that gets worse when time is limited. The most popular methods of physical storage also don’t completely protect the documents from the wear and tear of regular use, they don’t prevent someone from holding onto a document too long and they can disrupt workflow. Furthermore, they don’t give you a backup if the document is ever lost or misplaced.