October 4, 2016 by Mitch Taube Categories: Document Management, Solutions

Every day, it seems, the evening news brings word of a fresh and unexpected disaster. A huge hurricane making landfall on the east coast, say, or raging wildfires out west; storms in the interior bringing major rivers up over their banks, or a surprise earthquake decimating an unsuspecting municipality. We’re almost desensitized to it by now, which, while understandable, can leave us unprepared for any disasters that might be heading our way.

Have you thought about how an unforeseen catastrophe might affect your business? Even something as random as an electrical fire or crane accident can lay an unprepared company low. Were a catastrophic event to take place that affected your organization’s base of operations, how would you deal with the fallout?

Ask yourself: are you truly ready for anything?

Document Scanning Keeps Your Firm in Business

This is not idle fear-mongering, either. According to the Association of Records Managers and Administrators, over 60% of companies forced to deal with a major disaster close within two years. Think about that: well over half of the companies affected by natural or random catastrophes end up going out of business entirely, and without having had any idea the event that caused the failure was on its way until it happened.

The good news is you don’t need to be able to see the future to put dependable disaster recovery protocols in place. The key is maintaining business continuity by making absolutely certain your most important files are accessible no matter what happens. Accounts payable, human resources, contracts, legal documents: everything.

Document scanning makes for a perfect solution. By converting your business documents and files from paper to electronic versions housed in the cloud on secure off-site servers, you’ll ensure not just protection for this vital information but access to it from anywhere, at any time. That helps your firm minimize customer disruption and eliminate company-wide downtime during and immediately following a disaster. You won’t have to close, you won’t have to frantically search for irreplaceable documents, and, most importantly, you’ll more easily stay in full regulatory compliance throughout the catastrophe’s fallout.

Disaster Recovery Made Easy with Document Scanning

This is about more than just backing up company data. It’s every document your business might need in an emergency available on a cloud document management system so that, should the worst occur, your company won’t fall behind, fall apart, or cease to exist due to an unforeseen event.

And the best part is, it’s easy! Once you see how simple document conversion can be, you’ll wonder what took you so long to go paperless in the first place.

For more information on the ways document scanning can help your business, read this blog post: Get Serious About Digitizing – 6 Reasons Why Your Business Needs to Automate.