April 8, 2014 by Tom Zeliff Categories: Document Scanning

The HIPAA Privacy Rule requires healthcare providers and organizations, as well as their business associates, to create and follow procedures that ensure the confidentiality and security of protected health information (PHI). Protected health information refers to individually identifiable health information which can be linked to a particular person. Specifically, this information can relate to:

  • The individual’s past, present or future physical or mental health or condition,
  • The provision of health care to the individual, or,
  • The past, present, or future payment for the provision of health care to the individual

Common identifiers of health information include names, social security numbers, addresses, birth dates, email addresses and phone numbers.

To ensure compliance, healthcare organizations and their business associates, such as document scanning companies, can undergo HIPAA compliance training to educate employees about working with documents containing PHI.

It’s More Than Medical Records

Any document, whether medical records, EBAs, legal files, or employee records, that contain a patient’s name plus one of 18 other identifiers is covered under the HIPAA Privacy Rule. Since document scanning companies deal with all types of documents containing this sensitive information, it is imperative for the entire staff to be fully aware and trained on how to securely handle these documents while in their possession; , from document receipt through scanning, indexing, quality control and delivery.

HIPAA Compliance Training For Piece of Mind

It is important to work with a company whose staff has been trained and fully understands the responsibility of handling document scanning projects in a secure and confidential manner that is in compliance with HIPAA Privacy Rules. Training ensures that all staff is aware of and follows the policies regarding protecting client data while in the company’s possession.

How do you know if the document scanning company you are working with has HIPAA trained staff? Simply ask. Business associates are required to show proof of a formal and documented HIPAA compliance training program concerning how to handle PHI in a private, secure and confidential way while in their care.

Committed to Keeping Your Private Information Safe

We are committed to ensuring that our clients’ data and information is handled in the most secure and confidential way while in our care. We have documented policies and procedures and the entire Digiscribe New England staff has successfully completed HIPAA compliance training.

Contact Us to Learn More