Does this scenario sound familiar? At companies where efficient document conversion processes aren’t in place, valuable time is being spent opening and preparing mail for internal distribution manually. Because of the large volume of mail, important documents are often misplaced, left in unsecured settings, or not delivered on time or to the right person. If that describes the current state of your mailroom, it’s time to seek the help of an experienced document scanning company.
Having your key business documents scanned at the point of entry into your company eliminates each of these risks and automates the flow of documents into your firm. Documents mailed together remain together ensuring integrity, workflow processes are enhanced by efficient and accurate delivery of electronic documents and security is preserved.
It is no surprise that companies implementing this level of coordination between document management at the mailroom level and workflow automation report greatly increased efficiency in key business tasks. Costs are reduced, security is assured and accountability is built into each process.
Secure, automated mailroom services deliver increased business process efficiency and significant financial incentives. You can chose to outsource responsibility for receiving, opening, scanning documents and electronically distributing them to a professional document imaging services provider, or have them implement an in-house do-it-yourself solution with document scanning software, document scanners and a full-featured document management system. When done correctly, this single decision will improve the flow of information through your mailroom and your company.