According to Inc. Magazine, “Office automation refers to the integration of office functions usually related to managing information…raw data storage, electronic data transfer, and the management of electronic business information comprise the basic activities of an office automation system.”
What about the Paper?
Office automation often refers to managing electronic documents, but what about the old-fashioned paper kind? And what of digital conversion of paper so that critical company information can be utilized in enterprise resource planning (ERP), accounting, HR, and other line-of-business (LOB) systems without inefficient, error-prone data entry?
Exactly: it’s the mundane process of document scanning that is so often overlooked in favor of the complex and expensive software applications that would be far more useful if they incorporated all the information formerly trapped on papyrus.
If you’ve been reading this blog, you already know that document imaging:
- Eliminates errors
- Increases efficiency
- Increases process visibility
- Reduces costs
Want the most cost-effective solution with no capital expenditures or long-term commitments? Outsource document scanning (or even the mailroom with PO Box scanning services), utilize electronic forms capture, and take advantage of cloud document management services for access to your documents anywhere at anytime.
Some prefer an in-house solution. All you need is a dependable document scanner from Kodak, easy-to-use document capture software and OCR-optical character recognition for point-n-click indexing if you do a lot of data entry. The resulting images need to be stored in a secure document management repository that can be easily searched, shared and integrated with ERP/LOB systems.
If you want to take all of the above to the next level and experience maximum ROI, you’ll want to start thinking about workflow—look for my post on Office Automation Part II next week.