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Thoughts on document scanning, document management, and office automation.

Let’s Learn: Document Indexing

Document indexing is the identification of specific attributes of a document to simplify and expedite accurate retrieval of a document. It’s important that document indexing is done accurately otherwise it’s difficult, if not impossible, to get back to a scanned document.

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How One Hospital Cured their Accounts Payable Processing Woes

One hospital’s accounts payable processing problems may sound familiar. Every month, invoices flowed in by the (mail) truckload and filled up their email inboxes, and their invoice processing procedures floundered. This AP processing nightmare increased the risk of not closing the month out on time, processing duplicate invoices, and losing critical vendors unhappy with late or missed payments. This simply could not go on.

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What’s included in your document scanning quote?

A low-cost document scanning quote can be extremely tempting, but what exactly does that quote cover?

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10 Steps to Document Scanning Happiness

Evaluating the quality of a document scanning company goes beyond the actual scanning process. It involves reviewing the processes they have in place from the moment your documents arrive in their production facility l to final delivery of digital images and data back to you.

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How Variable Lookup Indexing Makes Your Job Easier

When scanning documents, you need to ensure you can quickly find and retrieve them afterwards. It’s important to automate this process as much as possible when there are multiple index fields and millions of records to ensure accuracy and minimize exceptions.

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Document Scanning & Double Key Indexing

Document scanning is the first step for cutting costs and improving process efficiency but is useless if you cannot find the scanned files afterwards. How can you ensure that your employees can reliably locate critical documents and information quickly and easily after scanning? In a word: indexing.

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The Top 5 Benefits of Distributed vs. Centralized Document Scanning

With the advent of inexpensive yet powerful desktop scanners and easy to use point-n-click capture software, paper documents no longer need to be transported to and scanned at a company’s central facility. Document scanning and indexing can now be performed locally on-site (at multiple locations or branch offices) by anyone instead of dedicated scanner operators in a shared services center.

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Let’s Learn: Document Indexing

Document indexing is the identification of specific attributes of a document to simplify and expedite accurate retrieval of a document. It’s important that document indexing is done accurately otherwise it’s difficult, if not impossible, to get back to a scanned document.

Read more

One hospital’s accounts payable processing problems may sound familiar. Every month, invoices flowed in by the (mail) truckload and filled up their email inboxes, and their invoice processing procedures floundered. This AP processing nightmare increased the risk of not closing the month out on time, processing duplicate invoices, and losing critical vendors unhappy with late or missed payments. This simply could not go on.

A low-cost document scanning quote can be extremely tempting, but what exactly does that quote cover?

Evaluating the quality of a document scanning company goes beyond the actual scanning process. It involves reviewing the processes they have in place from the moment your documents arrive in their production facility l to final delivery of digital images and data back to you.

When scanning documents, you need to ensure you can quickly find and retrieve them afterwards. It’s important to automate this process as much as possible when there are multiple index fields and millions of records to ensure accuracy and minimize exceptions.

Document scanning is the first step for cutting costs and improving process efficiency but is useless if you cannot find the scanned files afterwards. How can you ensure that your employees can reliably locate critical documents and information quickly and easily after scanning? In a word: indexing.

With the advent of inexpensive yet powerful desktop scanners and easy to use point-n-click capture software, paper documents no longer need to be transported to and scanned at a company’s central facility. Document scanning and indexing can now be performed locally on-site (at multiple locations or branch offices) by anyone instead of dedicated scanner operators in a shared services center.