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Thoughts on document scanning, document management, and office automation.

SOC 2 Type 2: A Critical Report for Every Service Organization

In the case of document scanning companies, firms must be able to securely handle and process documents and customer data. Doing so is every bit as important as having deep expertise. How a document scanning facility provides its services is as important as what services they provide. The safest, most effective way to demonstrate this ability is by having a Service Organization Control 2 (SOC 2) audit, and receiving a SOC 2 Type 2 report.

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Four Things to Think About Before Making the Move to the Cloud

The phrase “working in the cloud” used to be unfamiliar to many, but it’s the way smart business is done today. Cloud computing has proven to be a secure, cost-effective way for organizations to meet accessibility, functionality, and flexibility needs in their operations. From managing document approval to running accounts payable, human resources, and order fulfillment, cloud software is not just an accepted platform, it’s critical for keeping competitive in today’s business environment.

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How Vital Records Scanning Preserves Information Better

Vital records books are incredibly important to a municipality’s local culture and history. They’re also huge, difficult to handle and often very, very old. From birth and death certificates to property rights and ownership deeds, the information in these records can go back centuries; in some cases, it feels like the books themselves do, too.

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Have Your Documents Really Been Shredded?

Patients of a large healthcare provider were recently shocked to find out their medical records were thrown in a dumpster instead of being shredded. The healthcare provider had mandated its vendor shred all medical records before they are thrown out told, but may not have requested proof. So how do you make sure what you are being told is actually being done by an outsourcing company that will be handling your documents?

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Why Encryption is Critical for Your Digital Documents

These days, when it seems like we read about some new hack or data breach every few months (each one bigger than the last), the need for encrypting digital documents is becoming more important than ever.

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How a SOC 2 Report Helps Give You Peace of Mind

Working with a document scanning company that has received its SOC 2 Type 2 Report helps ensure the confidentiality and security of your documents while in their facility. A SOC 2 Type 2 Report also ensures your documents are available to you while in process, and while being stored digitally at the document scanning facility and in cloud document management software.

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How A SOC 2 Report Helps You Worry Less About Document Confidentiality

Your documents contain critical information that must be kept confidential to ensure the trust of your employees, customers and vendors as well as satisfying legal requirements like HIPAA. But when your documents are scanned and processed by a document scanning company that has received its SOC 2 Type 2 Report, confidentiality is one less thing you have to worry about.

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SOC 2 Type 2: A Critical Report for Every Service Organization

In the case of document scanning companies, firms must be able to securely handle and process documents and customer data. Doing so is every bit as important as having deep expertise. How a document scanning facility provides its services is as important as what services they provide. The safest, most effective way to demonstrate this ability is by having a Service Organization Control 2 (SOC 2) audit, and receiving a SOC 2 Type 2 report.

Read more

The phrase “working in the cloud” used to be unfamiliar to many, but it’s the way smart business is done today. Cloud computing has proven to be a secure, cost-effective way for organizations to meet accessibility, functionality, and flexibility needs in their operations. From managing document approval to running accounts payable, human resources, and order fulfillment, cloud software is not just an accepted platform, it’s critical for keeping competitive in today’s business environment.

Vital records books are incredibly important to a municipality’s local culture and history. They’re also huge, difficult to handle and often very, very old. From birth and death certificates to property rights and ownership deeds, the information in these records can go back centuries; in some cases, it feels like the books themselves do, too.

Patients of a large healthcare provider were recently shocked to find out their medical records were thrown in a dumpster instead of being shredded. The healthcare provider had mandated its vendor shred all medical records before they are thrown out told, but may not have requested proof. So how do you make sure what you are being told is actually being done by an outsourcing company that will be handling your documents?

These days, when it seems like we read about some new hack or data breach every few months (each one bigger than the last), the need for encrypting digital documents is becoming more important than ever.

Working with a document scanning company that has received its SOC 2 Type 2 Report helps ensure the confidentiality and security of your documents while in their facility. A SOC 2 Type 2 Report also ensures your documents are available to you while in process, and while being stored digitally at the document scanning facility and in cloud document management software.

Your documents contain critical information that must be kept confidential to ensure the trust of your employees, customers and vendors as well as satisfying legal requirements like HIPAA. But when your documents are scanned and processed by a document scanning company that has received its SOC 2 Type 2 Report, confidentiality is one less thing you have to worry about.