Satisfy document management regulatory compliance requirements, including:
Corporate financial and accounting data
Health and personal history data
Federal Rules of Civil Procedures
Family Educational Rights & Privacy Act
Our document management solutions meet regulatory compliance requirements by providing security, archiving, auditing, reporting and authorization controls in a flexible, highly-secure electronic content management system that can be integrated seamlessly with your business applications and automated workflow process.
You can manage and control your business information easily and efficiently, and be protected from potential fines, negative publicity and other risks. In addition, your business-critical information will be safeguarded from internal and external threats—such as unlawful disclosure, inability to provide electronic documents in a timely fashion, and vulnerability to hackers.
- Audit Trails that list who accessed documents, where, when and what they did with them.
- Authorization Controls that define and restrict access to documents, files and projects to prevent inappropriate access, fraud, theft or unlawful disclosure.
- Functionality Controls limiting who can do what with a document.
- Encryption to ensure the security and privacy of data transmitted electronically, and while held on local PCs.
- Administrative Safeguards that document your compliance procedures to ensure regulatory specifications are met.
- Technical Safeguards to ensure the privacy of information that is transmitted electronically.
- Documented Processes based on a workflow system.
- Archiving of scanned images and electronic files (e-mails) to ensure legal admissibility and preservation.
If an audit is required, it need not be a difficult, time-consuming or disruptive process as all documents can be easily tracked, located and accessed. And if you choose to store your files on an off-site cloud-based repository, audits can be conducted remotely from the auditor’s office.
Integral to our regulatory compliance solutions is a secure place to store, manage and retrieve your business-critical documents. To that end, we partner with industry leaders Digitech Systems and FileBound to provide a secure, fully-redundant, off-site cloud-based repository that both protects your data and helps ensure regulatory compliance. We can also help companies set up an in-house document management system.