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Indexing & Data Entry
Document Indexing
While document scanning is the crucial first step in an effective document management system, indexing is of equal importance as it enables the fast and accurate retrieval of your scanned images, on-demand.
| Our indexing services provide several key benefits, enabling you to more efficiently: |
- Find and retrieve business-critical documents quickly, with just a keyword, field or phrase.
- Increase indexing speed and accuracy.
- Focus on your core competencies.
- Reallocate personnel.
- Handle increases in document scanning volumes, on-demand.
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| Indexing allows the fast retrieval of your scanned images based on a unique document identifier, such as invoice number, customer name, date field, or document type. Indexing can be performed during the scanning process or post production to ensure accuracy, efficiency and timeliness. |
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| Our experienced Project Managers and skilled keyers work as a team to build index databases that are meticulously accurate and comply with each project’s Statement of Work specifications for output, coding, format and other factors. |
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We conduct intensive final edits of all data to check for:
- Proper data formatting
- Field size validation
- Multi-field relationships
- No gaps in sequence numbers
- Valid image locators
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- Data logic
- Presence of data required
- Date format
- “Orphan” images
(images without database entries)
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| Digiscribe can key indexes from a wide range of formats including paper, film, digital documents and images, as well as microfilm and microfiche. |
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| We can also create indexes from barcodes, OCR, zonal (specific document areas), snippets or any existing database via a match-and-merge process. Whatever the source, we will capture, format and verify the index to your specifications. |
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Data Entry
Our data entry services provide consistent turnaround and utmost accuracy for projects where data does not need to link to corresponding images. Our data entry services can be used for a single project or to accommodate high business volume for a wide range of keying-only projects, including:
- Membership lists
- Order and enrollment cards
- Rebate coupons
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We can key from paper, microfilm, or microfiche and use various quality control tools to verify data entry accuracy, such as field validation, consistency formulas and logic rules—for example, social security numbers must be exactly nine digits. |
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