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Benefits
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Is Document Managment Right for You?

Benefits of A Document Management System

There are several reasons to implement a document management system into your daily business operations. We’ve listed the Top 10:

 
Improve Efficiency:
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    “With Digiscribe, I can look up requested Bills of Lading without leaving my keyboard or wasting time searching through tons of paper. Our productivity has improved and we get paid quicker. It is a great service all around and we should have done it long ago .”

     
     

    John O’Shea
    IT Director
    Paraco Gas
    Harrison, NY

     
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    Access documents instantly from your computer.
  • Print, fax or e-mail files directly to customers, vendors, co-workers, or other locations.
  • Improve document flow and data distribution to streamline business processes.
  • Provide multiple users direct and immediate access to key documents simultaneously.
  • Free up employees to focus on their core responsibilities.
  • Eliminate lost or misplaced files.
  • Provide access to documents from multiple locations, 24x7.
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Reduce Operating Costs:
  • Avoid hiring temporary filing help and employee overtime costs.
  • Increase employee productivity and efficiency.
  • Eliminate lost and misplaced files.
  • Reclaim up to 99% of office space used by filing cabinets and boxes.
  • Reduce document warehousing and storage costs.
  • Eliminate paper-related costs such as faxing, shipping and consumables.
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Go Green:
  • Save more trees by using less paper.
  • Prevent unnecessary deforestation.
  • Reduce the energy used to cut trees, produce, transport, copy and store paper.
  • Reduce your company’s carbon footprint.
  • Use an efficient and environmentally-friendly alternative to document printing and copying.
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Comply with Regulatory Requirements
  • Ensure compliance with Sarbanes-Oxley, HIPAA, FRCP and other federal regulations.
  • Enforce data security with tiered security levels, access level privileges, and functionality controls.
  • Track documents with audit trails, detailed security logs and utilization reports.
  • Ensure smoother and less intrusive audits, without disrupting departmental workflow.
  • Maintain a secure, redundant, and central content repository.
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Access Documents, Anywhere, 24x7
  • Retrieve active and legacy business documents in less than three seconds, without leaving your desk.
  • Access the Web-based repository 24x7, from any location with a Web browser.
  • Access files by multiple users simultaneously for faster processing and enhanced efficiency.
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Enhance Customer Service
  • Access customer records in seconds, without leaving your computer.
  • Respond instantly to customer inquiries.
  • Improve customer response time to gain a competitive market advantage.
  • Enhance customer satisfaction and loyalty.
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Improve Collections & Cash Flow:
  • Take advantage of early billing discounts with invoices processed quickly and paid on time.
  • Avoid duplicate payments.
  • Instantly access data to answer billing questions with one phone call.
  • Get paid faster for better cash flow.
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No Capital Outlay or IT Support
  • No need to purchase additional hardware or software.
  • No need to devote internal IT staff to implement or manage the system.
  • Keep your internal IT staff focused on your critical business operations.
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Quick to Implement & Deploy
  • System can be implemented in less than two days.
  • Minimal time and effort required from management and staff.
  • Training is simple and straightforward, and typically takes less than one hour.
  • Quick end-user acceptance and adoption.
  • Ongoing support and on-line documentation available. 
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Ensure Disaster Recovery
  • Off-site, secure, redundant Web repository ensures continual business operations should a disaster occur.
  • Back-up and store critical company data on DVDs or CD-ROMs in a secure, climate-controlled, fireproof vault media storage facility.
  • Replacement media can get your business up and running quickly.
  • Guarantee against loss due to fire, flood, theft or other situations.
  • Extra security precautions can reduce insurance premiums.
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