Challenges

Solution

Benefits

• A/P Department needed a faster, more efficient way to access invoices and other A/P documents.
• A/P staff spent up to 6 hours a day to prepare documents for filming and to retrieve, print and fax documents to employees in other departments.
• Slow response time to document requests from other departments.
• Microfilmed documents could be accessed by only one user at a time.
• Reduced employee productivity.
• High overtime costs.
• Access to business-critical documents was severely limited during the 1-2 week filming process.

• Thousands of A/P files are picked up, scanned and indexed by Digiscribe biweekly.
• Scanned documents are uploaded to ImageSilo®—a secure, off-site Web-based repository—for storage, retrieval and distribution.
• Files are available within 48 hours and can be retrieved by employees companywide via computer, 24x7.
• The document management system was integrated seamlessly with Oracle® PeopleSoft®.
• Advanced audit capabilities and security controls performed automatically with ImageSilo.

• Greater employee efficiency.
• Immediate access to A/P invoices and documents from any department by computer, 24x7.
• A/P staff can focus on their core responsibilities.
• $20,000 reduction in annual payroll costs.
• ROI realized in just one year.
• Employees working in Oracle PeopleSoft can view linked A/P documents with a single keystroke.
• Simplified regulatory compliance and auditing.
• No IT support or infrastructure required.
• No capital investment required.
• Streamlined business processes among departments.