Outsourced Scanning & Indexing 
Many companies find that the best solution is to outsource some or all of their document scanning and indexing to Digiscribe.

Benefits:

• More Efficient Use of Staff: Personnel can now focus on their core business competencies instead of scanning and indexing functions. You can reduce payroll costs by eliminating unnecessary clerical filing and scanning positions.
• No Capital Expenditures: Avoid the capital expense of buying scanning equipment, software licenses and future system upgrades.
• Quick Turnaround: Tight deadlines can be met with most scanning projects completed within 1-2 days.
• Reallocate Space: Free up valuable office space used for file cabinets, box storage and scanning departments.
• Handle Large Volumes Without Increasing Costs: Avoid the cost of hiring temporary staff or gearing up your internal operations to meet high volume scanning projects—whether they’re on a recurring, seasonal or on-demand basis.
• Our Expertise: Focus on your core competencies and let us focus on ours—document scanning. Digiscribe has years of industry experience and uses best-in-class equipment, stringent quality control procedures and highly-trained staff, with a dedicated Project Manager to oversee each job from inception to completion. 

• Place your files in boxes.

We will arrange to pickup and transport your documents to our production facility, just outside New York City, for scanning and indexing. Digiscribe can provide you with specially-built transport boxes to ensure your documents arrive safely and in good condition.

Once the scanning is completed, we can store the documents in our box storage facility, return them to you, or destroy them and provide you with a certificate of destruction.

In-house Scanning & Indexing

If an in-house system makes the most sense for your business needs, Digiscribe will help you select the document management software and hardware products for a cost-effective, easy-to-use, in-house document scanning system.

Benefits:

• Comply with Internal Procedures: Documents that cannot go off-site, such as checks, can be scanned and indexed within the confines of your organization.

• Staff who are experienced and/or will be trained to properly scan and correctly index documents for fast and accurate retrieval.
• Space to house the scanner and the documents being scanned.
• Internal IT staff to provide technical support, as needed.
• Scanner(s) with sufficient speed, accuracy and features to handle high-volume processing and the ability to handle documents of different sizes, thickness and quality.
• Document scanning and indexing software that is user-friendly and easy to learn.
• Servers to store the scanned images and house the retrieval system.