You may see the benefits of scanning documents that are critical to your business and implementing a document management system. At the same time, it may seem like an overwhelming task and you are not sure where and how to start.
Armed with some basic information, however, it’s possible to make an informed decision about which document management services makes sense for your firm. You will also be better able to determine if you should outsource the scanning of your documents or scan them within your firm. Here are six questions to ask yourself that will help you get started implementing a document management solution that best fits your needs.
- Where do you have the most paper pain?
- Who will need access to the scanned documents?
- Does your staff have the time to scan and index documents?
- Can your documents leave your premises?
- What sort of investment can your business afford?
Meet One-on-One with a Document Scanning Company
Once you’ve answered these questions, it’s time to interview potential document management service providers. Meet one-on-one with a document management specialist and explain your business processes. They should then be able to create document management services tailored to fit your needs.
Avoid document scanning companies with “one size fits all” solutions, and spend your time with a provider who has experience and will implement solutions that meet your specific business model. One more consideration: your planned business growth will result in more scanning volume, the need to roll out a document management system to other departments and the need for additional services. Choose a solution that allows for seamless growth.