October 26, 2012 by Susan Matthews Categories: Solutions

If intellectual property is the heart and soul of the biotech firm, then lab notebooks are the heart and soul of IP. So, what happens when something so important only exists on paper? Paper gets wet, burned, lost, and sometimes stolen. What does that mean? One word: risk.

How do biotech firms minimize their risk when it comes to ensuring that the information contained in lab notebooks is insured? Lab notebook scanning. Once notebooks are scanned, digital color images of every page can be safeguarded in a document management system that also allows them to be securely shared in PDF format to those needing access, such as scientists, auditors, regulators, and other authorized individuals.

Optical character recognition (OCR) can also be used to automatically extract information and keywords from test reports or any other machine print data pasted into these notebooks, to be quickly retrieved later as part of a Google-like full-text search.

Lab notebooks can be a hassle to scan. They often cannot be unbound, may need to be scanned in partial form (and merged with the rest later), and may be needed while someone is in the middle of scanning them. This is why you consider outsourcing this arduous task to a company that specializes in scanning lab notebooks—and one that does more than just scans business documents but actually focuses on scanning notebooks.

Scanning lab notebooks can also help you quickly find information and respond to lawsuits and audits.

While we’re talking about scanning, we also recommend scanning all of your batch records, quality records, regulatory documents.

By utilizing scanning for lab notebooks and other documents, you are protecting invaluable IP, giving yourself the ability to quickly respond to external demands and taking the first step to minimizing risk in your organization.