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Thoughts on document scanning, document management, and office automation.

Document Scanning: Should You Outsource, DIY, or a Combination of Both?

By now, you probably know the advantages of going paperless: instantaneous document retrieval, improved efficiency, cost-savings, searchable text, reduced space needs, more easily meeting compliance guidelines, etc. But how do you do it? Should you outsource the scanning of your documents to a local scanning company or do it yourself (DIY) by investing in people, equipment and software? Or should you consider some combination of both outsourcing and DIY?

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Have You Outgrown Your Office Space?

Are your offices feeling cramped? As your organization grows, it’s only natural that your once spacious branch or headquarters will quickly begin to feel less roomy. Before you consider relocating to a larger space, ask yourself this: have you really outgrown your office or could you make some strategic changes to utilize your square footage better?

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Celebrate Earth Day with a Paperless Office

With Earth Day around the corner on April 22, now is the perfect time to think about changes you can make around your business to reduce your environmental impact. While there are many earth-friendly practices you could implement, there’s one change you can make that will have a positive impact on the environment and on your bottom line: going paperless.

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3 Inspiring Stories of Increased Workplace Productivity

Explore the stories of three organizations who went paperless because they were tired of dealing with paper problems. Now, with their new paperless systems and processes, they’ve all seen radical improvements to their efficiency and are able to be much more responsive to customers and other stakeholders.

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How to Protect Your Organization’s Intellectual Property with Technology

Some of a business’ most valuable assets are ideas. From research data in lab notebooks to proprietary designs and trade secrets, intellectual property (IP) comes in many forms, making it a challenge to know how to protect it. But how can you use technology to manage your intellectual property when it’s paper-based?

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Why Encryption is Critical for Your Digital Documents

These days, when it seems like we read about some new hack or data breach every few months (each one bigger than the last), the need for encrypting digital documents is becoming more important than ever.

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How Much Are Your Filing Cabinets Costing You?

What most businesses may not realize is that a sizeable portion of their real estate costs can be attributed to storing paper in file cabinets and boxes.

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Document Scanning: Should You Outsource, DIY, or a Combination of Both?

By now, you probably know the advantages of going paperless: instantaneous document retrieval, improved efficiency, cost-savings, searchable text, reduced space needs, more easily meeting compliance guidelines, etc. But how do you do it? Should you outsource the scanning of your documents to a local scanning company or do it yourself (DIY) by investing in people, equipment and software? Or should you consider some combination of both outsourcing and DIY?

Read more

Are your offices feeling cramped? As your organization grows, it’s only natural that your once spacious branch or headquarters will quickly begin to feel less roomy. Before you consider relocating to a larger space, ask yourself this: have you really outgrown your office or could you make some strategic changes to utilize your square footage better?

With Earth Day around the corner on April 22, now is the perfect time to think about changes you can make around your business to reduce your environmental impact. While there are many earth-friendly practices you could implement, there’s one change you can make that will have a positive impact on the environment and on your bottom line: going paperless.

Explore the stories of three organizations who went paperless because they were tired of dealing with paper problems. Now, with their new paperless systems and processes, they’ve all seen radical improvements to their efficiency and are able to be much more responsive to customers and other stakeholders.

Some of a business’ most valuable assets are ideas. From research data in lab notebooks to proprietary designs and trade secrets, intellectual property (IP) comes in many forms, making it a challenge to know how to protect it. But how can you use technology to manage your intellectual property when it’s paper-based?

These days, when it seems like we read about some new hack or data breach every few months (each one bigger than the last), the need for encrypting digital documents is becoming more important than ever.

What most businesses may not realize is that a sizeable portion of their real estate costs can be attributed to storing paper in file cabinets and boxes.