As we’ve mentioned in a previous post, scanning employment applications can help you minimize your company’s risk and exposure to employment related litigation.
But you can achieve even more benefits by scrapping the paper (no pun intended) from the employee application process altogether. The most effective and efficient way to do this is simply by taking advantage of e-forms.
The benefits of e-forms
Not only do e-forms allow you to eliminate paper – reducing waste, saving your employees time, creating a safer and more productive work environment and adding to your overall profitability – they are also more efficient when it comes to the process of hiring new employees.
Hiring process efficiency
Unlike rigid paper-based applications, e-forms are dynamic and can be customized to suit your company’s individual processes. Here are some examples:
- E-forms can be automatically routed to HR for the application review process
- Data from e-forms can be automatically placed into your company’s payroll system when a new employee is hired
- E-forms can be uploaded directly to your document management software, where they can be easily searched for and retrieved at any point in the future
- And e-forms eliminate the need for manual data entry, saving man hours and avoiding costly human error
E-forms also allow certain pieces of information to be automatically populated from an existing database. For instance, when rehiring an employee, an e-form can pull the applicant’s data from your payroll system, allowing the application to be processed quicker, easier and more efficiently.
Plus, with e-forms you’ll never have to worry about potential employees filling out the wrong forms. By creating a unique e-form for each available position, applicants will always receive the appropriate form for the job for which they’re applying.
For more info on how e-forms can help streamline your hiring process, call us at (888) 294-1965.