February 3, 2015 by Susan Matthews Categories: Document Scanning

In today’s hyper-competitive business landscape, the most reliable way to achieve a sustainable advantage is to become best in class.

Companies that achieve this status have a few things in common: They are always looking to perform their core competencies better, faster, leaner, and with less overhead, while increasing the value they offer to their customers, and strengthening relationships with both clients and vendors.

Going paperless helps your company achieve these objectives. By scanning incoming documents as soon as they are received, implementing document management software for easy storage and access of all digitized documents, and using workflow automation software to create fully digitized processes, your organization can gain a major competitive edge that includes:

  • Optimized efficiency
  • Minimized costs
  • Enhanced security
  • Tighter controls
  • Easier audits
  • Help in staying compliant
  • Workload balancing
  • In-time reporting
  • Better measuring, monitoring and management of business processes

An action plan for eliminating paper

Since going paperless represents a significant change within your organization, we recommend starting with just one paper intensive department – accounts payable.

To begin this process, you might consider having your invoices sent to a dedicated PO Box, where they can be picked up, scanned, indexed, and made available to you as digitized images for processing within 24 hours. (You can learn about our mailroom scanning services here).

Once your documents are scanned and indexed, you can get them through your processes quicker and more reliably using workflow automation software, which allows you to track documents, streamline processing, and achieve workload balancing (while automatically integrating with your existing business software).

Document management software allows you to securely store digitized documents in the cloud or in-house, allowing you to easily access files any time you need them, using any computer or mobile device. You can also track documents easily to see what actions other users have taken with them.

From there, you can expand document scanning to additional paper-intensive departments, like, human resources and order fulfillment, etc.

Going paperless has helped our clients achieve results ranging from faster processing of documents, more timely payment of vendors, quicker customer service response, prompter order fulfillment, easier and more rapid document retrieval — and an overall increase in efficiency, effectiveness, and profitability.

Join thousands of companies that have achieved best-in-class by eliminating paper.

Click here to contact us now!