March 29, 2012 by Susan Matthews Categories: Document Scanning

The ability to reduce waste and streamline business processes will keep forward-thinking companies alive as the economy rebuilds itself. Whether a large corporation or a small-to-medium business, document scanning of critical functions in document intensive areas such as accounts payable, human resources or customer service can quickly improve productivity and reduce costs.

Look to a document management partner to perform tasks that are productivity bottlenecks in your organization. Those logjams can distract from your company’s core business goals while requiring a disproportionate percentage of internal resources. That’s the very reason document scanning services deliver a quick Return on Investment and can help strengthen your company’s competitive position.

Typical of most businesses, accounts payable processes tend to be inefficient, costly and time consuming. Opening and distribution of mail, routing invoices for approval, invoice processing, filing of processed invoices, document retrieval and audit preparation top the list.

The right document scanning partner will propose and implement solutions that can:

  • Lower invoice processing costs by 91%
  • Shorten processing times by 46%
  • Result in 12% fewer late payments
  • Require 30% less time to respond to inquiries.*

Finding the Right Document Management Provider

If your company is considering outsourcing specific document intensive business processes, it’s important to find a partner whose services will actually result in savings.

A skilled provider will employ comprehensive project management and multiple vendor partnerships to craft a solution that’s unique to the customer and deployed quickly and seamlessly. The right document management partner offers services for handling high volume projects and backlogs as well as your company’s daily work, allowing you the flexibility to use outsourced services every day or only when necessary. They will also be equipped to provide on-site or off-site services.

Whether your company is turning to document scanning to improve productivity or reduce costs, the key is finding an experienced document management partner who understands your business. Using these key qualifications as a guide, begin to investigate the document scanning service providers in your area. Doing so can be the first step to a leaner operation and a stronger bottom line.

How are you managing your documents now?

*Source: IOMA