HR File Management for The New York Foundling

What problems did New York Foundling face?

• Implement a unified, secure, and quickly accessible document storage and management solution for all employee files
• Enable staff to more efficiently respond to ad hoc audits throughout the year
• Improve file organization in smaller office space

What solutions helped them?

• Scan and index backlog of terminated and current employee files
• Store and manage all scanned employee documents in the cloud with FileBound On-Demand software
• Annual scanning and indexing of employment applications and temporary staff and intern paperwork
• Sharing of UltiPro® HRIS generated documents and data with FileBound On-Demand

What impact did the solutions have?

• HR staff can now quickly access employee files in the cloud
• Employee files easily searchable with multiple index fields
• 90% reduction in time needed to respond to ad hoc audits
• Employee information is accurate and kept up to date in FileBound On-Demand without the need for manual data entry
• Eliminated backlog of thousands of employee files stored in file cabinets

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