Scanned and Digitally-Managed AP Files for The United Illuminating Company
An electric utility gets ahead of their invoices by outsourcing AP file management. Scanned, indexed, and cloud-accessible files now work seamlessly with their PeopleSoft management system
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Industry / Energy/Utilities
“ImageSilo is now an entrenched part of our business process. Our employees are more efficient, which in turn has improved our customer service. We recognized ROI in less than one year with our ImageSilo implementation.”
Major A. Ruth / Accounts Payable Supervisor The United Illuminating Company
What problems did The United Illuminating Company face?
Accounts payable files stored on microfilm were difficult to access, manage, and share
Finance department was incurring high overtime costs due to limitations of working with microfilm
Staff was losing 4-6 hours daily preparing documents for filming, retrieving, printing, and faxing
Access to critical data was severely limited during the 1-2 week microfilming process
What solutions helped them?
Outsource scanning and indexing of accounts payable files
Cloud document management software for the secure storage, tracking, and sharing of files
Integrate document management software with Oracle PeopleSoft
What impact did the solutions have?
Overtime savings of $20,000 annually
Financial files are securely stored, accessed, shared, and tracked from any computer or mobile device
Paid invoices are easily shared with other departments and can easily be viewed from within Oracle® PeopleSoft®
Advanced audit capabilities help ensure compliance with Sarbanes-Oxley and other regulations
Quicker access to converted files with 48 hour turnaround vs. 1-2 weeks
