August 24, 2012 by Susan Matthews Categories: Document Scanning

Are you trying to decide if document scanning is right for your organization? If so, you might want to answer the following questions:

  1. Are your documents and files always available when someone needs them?
  2. Can you quickly share a document with others without having to email it?
  3. Are your documents backed-up if a fire or other natural disaster struck your business and destroyed the originals?
  4. Can you easily manage document revisions and track who has touched a document?
  5. Do you avoid duplicate invoice payments and take advantage of early payment discounts?

If you answered “no” to any of these questions, we recommend that you consider either an onsite or offsite scanning solution and either on-premise or cloud-based document management.

Document scanning allows you to capture all paper-related information across your organization. Though there’s nothing sexy about it, document scanning is the critical input to a document management system and must be done correctly. If poorly implemented, it’s garbage in, garbage out.

Document management software ensures that you can access your scanned documents and all electronic documents in seconds, wherever and whenever they are needed. Both document imaging and document management can help transform any organization into an efficient, profitable and customer service-focused industry leader, particularly when used to manage accounts payable, human resources, medical records, and lab notebooks.

Below are the Top 7 Benefits of document scanning and document management:

  1. Increase productivity throughout your organization
  2. Cut costs & regain office space
  3. Improve collections & cash flow
  4. Reallocate personnel to core business functions
  5. Operate more competitively
  6. Ensure document security, regulatory compliance & reliability
  7. Create a green office

For more information, be sure to read AIIM President John Mancini’s, eBook, “8 Things You Need To Know About Getting Rid of Paper,” which features Mitch Taube, Digiscribe New England President, as a guest blogger.