Expedite processing, reduce costs, and increase efficiency from invoice receipt through payment.
No matter how you choose to apply automated accounts payable solutions to your office, automation will help you eliminate the manual and unnecessary steps that are holding your business back.
Whether invoices are sent to your office or electronically to an inbox, Digiscribe can manage them from receival through payment. Your staff no longer has to open, prep, scan, sort, process, and pay these invoices; from a secure, offsite location we manage everything for you.
Your electronic and scanned invoices are automatically routed throughout your organization for review and approval based on your business rules for processing, payment, and exception handling.
Securely store, access, and track your processed invoices from anywhere on internally-hosted or cloud-based document management software integrated with your accounts payable software for one-click viewing.
Normally, incoming invoices have to be received in your mailroom, opened by your mailroom staff, compared to the PO, routed, coded, approved, and manually entered into your ERP/GL coding software. All of this comes with overhead costs, manual errors, and the difficulty of getting this data from the physical mailroom or digital inbox to your remote team.
With an outsourced mailroom service provider, the invoices are sent to a secure, offsite PO Box or digital inbox where Digiscribe’s trained team receives, opens, preps, scans, and indexes this information into your ERP/GL coding software or completes payment.
Instead of selecting a payment in your ERP, completing multiple payment runs, fielding vendor questions, managing and reworking any payment exceptions, reconciling payments and dealing with 1099s and escheatment processes, with an automated system you simply select and approve invoices, the system pulls funds, and payments are automatically reconciled. This reduces the workload of your team, minimizes errors, and improves customer service and vendor relationships all while instead, your team focuses on business critical tasks.
